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Four food providers, zero errors and 38 hours saved every month.

FARMTEC replaced email and manual ordering with a system that brings four food providers together, automates subsidies and generates reports ready for its accounting software.

4 food providers with their own cut-offs
38 h saved every month
error rate zero order errors
reports directly into the accounting system

About the company

FARMTEC provides comprehensive services for agricultural investment, primarily in livestock production and renewable energy.

The brief

Automate every staff-meal process and simplify ordering. Key requirements included 24/7 access, four food providers with separate cut-offs, automated employer-subsidy calculations, terminal collection using existing chips, bespoke reports for import into the accounting system, a meal exchange across providers and ordering against the representation budget.

The solution

  • online ordering from desktop and mobile, with a 24/7 overview of company-wide orders
  • four food providers, each with its own cut-off, including provider tags on the ordering terminal
  • a canteen collection terminal, identification with existing chips and recorded collection times
  • automated employer-subsidy calculations
  • bespoke reports broken down by cost centre for direct import into the accounting software
  • a meal exchange covering every food provider
Results

38 hours saved every month

25 h per month — saved on ordering and meal collection
13 h per month — saved by the accounting team
0 order errors after eliminating manual adjustments

What FARMTEC valued

  • Bespoke monthly reports for direct import into the accounting software.
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